Selecting the right volunteer management software can significantly improve how you manage your library. Whether it’s coordinating book sorting or organizing reading programs, the right tools can make your job a lot easier.
Must-have features for managing volunteers in a library
Your volunteer management software should include certain key features that cater specifically to the needs of library services.
Easy signup: You need a system where volunteers can easily select the tasks and shifts they’re interested to do. This feature ensures that all areas, from book sorting to reading programs, are adequately staffed with actually motivated volunteers, helping you auto-fill most slots and avoid cancellations.
Live communication: Fast information exchange is vital for resolving all issues quickly. Live chats are the best thing for instant messaging between volunteers and coordinators..
Motivation boosts: Some library tasks can be very repetitive. Find an app with built-in volunteer recognition or gamification to introduce some fun and competition. Awards and leaderboards can turn mundane tasks into exciting challenges, when done right.
What to avoid when managing volunteers in a library
While choosing software, you also need to be aware of common pitfalls.
Overcomplicating the software: Avoid software that is overly complex. Volunteers come from various backgrounds and age groups, and a complicated interface can deter them from using it. Simple and intuitive design is key.
Lack of customization: One-size-fits-all solutions rarely work in a specialized environment like a library. If the software doesn’t allow you to edit anything, you’ll find it difficult to tailor it to your specific needs. Find an app that lets you customize your volunteer profiles, and add your own department structure to shifts and tasks.
Poor data security: Libraries often hold sensitive information. Software with inadequate data protection measures can lead to breaches that are both costly and damaging to your reputation. Ensure the software you choose prioritizes data security.
By steering clear of these issues, you can save yourself a lot of trouble and ensure a smoother volunteering experience for everyone involved.
How we can help
We know the world of volunteer management software is vast, and not every app will suit your unique needs. At Zelos Team Management, we’re working hard to provide a solution tailored to various volunteer management needs, including those of a library. We invite you to give our app a try. Sign up for a free account and see if we can help streamline your volunteer management. We’re a dedicated team that loves making volunteer management as easy as sorting books.