Your crew signs up once, not once per event
Zelos keeps your team in one place all year — profiles, skills, history and a chat channel on every shift — instead of a fresh link for each event.
Event shift sheets, roles, and donation lists
Fits one-off events run from a shared link.
Open shifts, task dispatch, notice board, and team chat
Fits a team that comes back.
No credit card · Unlimited members on every plan · Set up in under 5 minutes
How signup works in each app
Two links and a shared sheet
You build the event as days, shifts and positions, and get two links: one to administer it, one to send your volunteers. They open the link, pick a slot and they're done — no account, no password, nothing to install.
A private team space with shift signup and chats
Members join your workspace once, fill in their own profile, then browse and claim what fits their skills and schedule, with a chat channel attached to every task.
What Voluntira is better at
If your workflow depends on the things below, Voluntira is the right pick.
The lowest possible friction
No account, no password, no app. You share a link on WhatsApp and people sign up in seconds. For a village fête or a one-weekend festival, that's genuinely hard to beat, and Zelos asks everyone to create a member account instead.
Free, with premium at €3.99 an event
The core tool costs nothing and the paid extras — signup notifications, membership verification, your logo, extra questions — are €3.99 for that event. For an annual event, that's not a budget conversation.
Donation and supply lists
Alongside shifts you can run lists for what people bring — food, supplies, equipment. Zelos coordinates who does the work, not who brings the cake, and has nothing equivalent.
Thirteen years with German clubs
Built for the way German and Swiss clubs actually run events — booths, stands, days and positions — with 44,800 events and 1.4 million signups behind it, in German, English and French. That's a lot of accumulated fit for a specific job.
If these bullet points are non-negotiable, you're a Voluntira user.
What Zelos is sharper at
If the same people help out again and again, Zelos is a better fit.
A roster that survives the event
In Zelos your team is a standing list. Everyone who joined last summer is still there next summer, with their history, hours and skills attached. Each Voluntira event is its own sheet with its own link, so the people don't carry across — you start again and re-share.
You know who's qualified
Zelos members fill in their own profiles with unlimited custom fields, and you target a task so only the people who can do it see it — first aid, a licence, over-18, whatever your event needs. Voluntira lets you name roles like shift leader or cashier, but there's no record of who's actually qualified for them.
The conversation lives with the shift
Every Zelos task has its own chat channel, plus group chats and direct messages with push notifications. Voluntira coordination happens wherever you shared the link — usually a WhatsApp group, where Saturday's question gets lost under everything else.
One place for the whole year
Weekly shifts, one-off events, ad-hoc jobs and the festival all sit in the same workspace, on the free plan, with no per-event charge and no new setup each time.
If you're drawn to this kind of simplicity, you should spin up a free project in Zelos right away.
what you set up
Voluntira builds a fresh sheet and a fresh link for every event. In Zelos your team stays put and the work changes around them.
What each one costs and covers
Voluntira is cheap, and for a single annual event it's the sensible choice. This is about what happens when there's more than one.
| Zelos | Voluntira* | |
|---|---|---|
| Price | Free, unlimited events | Free; €3.99 per event premium |
| Volunteers need accounts | Yes, once | No |
| Roster carries over | Yes | Each event is its own sheet |
| Profiles and skills | Unlimited custom fields | Roles per event |
| Targeting who sees what | Yes | No |
| Team chat | Chat channel per task | No |
* From voluntira.com, August 2026. The core tool is free; premium features per event — signup notifications, membership verification, custom branding and extra questions — are €3.99, and departments carry a fee.
If you run one event a year, Voluntira costs almost nothing and does the job. If you run shifts all year with the same people, you're rebuilding the same sheet over and over. Nonprofits and education teams get additional discounts on Zelos Pro and Enterprise.
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Teams that pick Zelos over Voluntira
Clubs with a calendar, not one big day
If there's a home fixture every fortnight, a bar rota, a working party in spring and the summer festival, one workspace holds all of it and the same members claim across the year.
Learn moreVolunteer programmes with ongoing shifts
A weekly soup kitchen, a charity shop rota, a befriending round — none of these are events, and none of them fit a per-event sheet. Zelos is built for work that repeats.
Learn moreGrassroots and mutual aid groups
Organising shifts between whoever is available this week, with the conversation attached to the work rather than scattered across a group chat.
Learn moreEvent staffing agencies and paid crews
When the crew is paid, you need hours, records and a roster that persists between bookings — not an anonymous link. Zelos treats everyone as a member, paid or not.
Learn moreContractor pools and gig dispatch
Contractors come back for the next job, so the pool is the point. Post work, let the right people claim it, keep the history.
Learn moreTeams that need to know who's cleared
Where a shift needs a first-aider, a driving licence or an over-18, targeting by profile field beats hoping the right person picks the right slot.
Learn moreFrom teams who picked Zelos
What teams who picked Zelos say
"It helped us a lot reducing the planning overhead. It is way more motivating for staff to pick their task than just getting assigned!"
Manuel W.
Coordinator, Events Services
"We were looking for a system to handle our concert staff. Zelos is really easy to access both for the administrator and the users!"
Niels Peter H.
Board member, Music
"The overall experience has been great, the customer service is amazing and I can't wait for all the new changes coming up in the app!"
Celia D.
Coordinator, Motion Pictures and Film
Free for teams of any size
No credit card, no trial expiration.
Pro starts at $99/month, never per person.
Nonprofit and education discounts on Pro and Enterprise.
Frequently asked questions
Is Voluntira free?
Isn't Voluntira simpler?
Do my volunteers need an account in Zelos?
Can Zelos handle a one-off festival?
What about donation or supply lists?
Can I message volunteers in Voluntira?
Is Zelos available in German?
Wasn't this called Standeinteilung?
What's the catch with the Zelos free plan?
Can I use both?
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