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Set up today, staff your event tomorrow

Zelos is a simple event staffing app where crew members pick their own shifts, coordinate through built-in chat, and confirm hours in real time.

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No credit card · No onboarding call · Set up in under 5 minutes

Zelos showing event staffing signup for casual and on-call workers
  • Shift signup
  • Task dispatch
  • Live chats
  • Timesheet exports
  • Gamification
  • Free with unlimited crew
Capterra Shortlist GetApp Category Leaders G2 Easiest Admin G2 Easiest Setup Crozdesk Happiest Users

You post roles. Your crew claims them. The event runs itself.

1

Post event roles and shifts

Create roles with descriptions, time slots, locations, and capacity. Publish to your full crew database or target by skill — "bartender," "security," "load-in."

2

Crew signs up

Your people browse available shifts and claim what fits. Fill a 200-person festival crew or a 6-person corporate dinner from the same interface.

3

Coordinate on event day

Every role has its own chat channel. Push last-minute changes, share site maps, and answer questions without clogging a group chat. Notifications land instantly.

4

Track hours and close out

Crew confirms their own hours in-app. Export timestamped reports for client invoicing and payroll. No more chasing paper timesheets after the event.

Illustration of team members working together

What event teams replace with Zelos

WhatsApp groupsShared spreadsheetsEmail chain confirmationsPaper sign-in sheetsExpensive agency platformsPrinted crew schedules

Built for how event staffing actually works

Crew choose their shifts

Post available roles and let your people claim what they can commit to. Higher show-up rates than top-down assignment.

Free for unlimited crew

Add your entire database — 50 people or 5,000. Paid plans unlock volume, not headcount. No per-person fees.

Ready in minutes, not weeks

No implementation. No onboarding call. Create an account, post shifts, share your link. Your crew can start claiming before lunch.

One app for all your events

Run a one-off gala or a 12-event festival season from the same project. Each event's communication stays in its own channels.

Illustration of a team handling a project together
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Who uses Zelos for event staffing

Festival and concert production crews
Post load-in, stage, sound, lighting, and teardown shifts across multi-day events. Crew members claim roles matching their experience. Coordinate last-minute changes through task-specific chat without clogging a single group thread.
Conference and expo staffing agencies
Fill registration desk, AV support, room monitor, and hospitality shifts across conference venues. Target crew by skill and availability. Export hours for client billing after each event.
Catering and hospitality teams
Coordinate kitchen prep, serving, bar, and cleanup shifts for banquets, weddings, and corporate functions. Workers sign up for roles they prefer and can handle. One app covers scheduling, communication, and hour tracking.
Corporate event coordinators
Manage internal teams for company events, offsites, and product launches. Post setup and logistics tasks to employee volunteers. Built-in chat keeps coordination out of company email.
Venue management teams
Staff recurring events at theatres, arenas, and convention centres. Build a reliable crew database with skill profiles. Reuse your roster across events without re-onboarding.
Sports event operations
Coordinate marshals, stewards, timing officials, and logistics volunteers for races, tournaments, and matches. Post event-day roles with specific time slots and locations. Track who showed up for post-event reporting.

What event teams say

Capterra
★★★★★

"It has been a fabulous experience, Zelos is an awesome tool from people who get it and care. The developer team are super responsive to any requests or ideas and fast on turnaround on any bug. I wish all software companies were like that."

Alex H., Community Programs Director, Retail

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Full review →
Capterra
★★★★★

"Great experience overall, I'm feeling lucky to have found Zelos. Onboarding the volunteers has been working well. I was a little concerned as not all are tech savvy but following the link and downloading the app proofed no problem."

Gee W., Usher, Entertainment

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Full review →
Capterra
★★★★★

"Excellent software and great support! It's easy to use and intuitive. And it's highly customizable as well!"

Team lead

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Full review →

Free for event teams of any size

No credit card, no trial expiration. Pro starts at $99/month — never per crew member. Scales from a single event to a full season.

See full pricing → Or just get started, it's free

Frequently asked questions

Can I use Zelos for a single event?
Yes. Zelos works equally well for a one-off event and a recurring schedule. Create tasks for specific dates and close the project when you're done.
How fast can I get my crew on board?
Most teams are posting shifts within 10 minutes of creating an account. Share your invite link and crew can start claiming shifts immediately — no app download required.
Can I track hours for client invoicing?
Yes. Crew confirms their own hours in-app. Export timestamped data as CSV for invoicing, payroll, or compliance. Available on every plan.
Is Zelos free for event staffing?
Yes. Unlimited crew members, shift posting, messaging, and CSV exports on the free plan. Paid plans add unlimited shifts, bulk upload, and full history.
Can I target shifts to crew with specific skills?
Yes. Tag crew by skill, certification, or experience. Publish shifts only to qualified people — bartenders see bar shifts, security sees security shifts.
How is Zelos different from event staffing agency software?
Enterprise event staffing tools cost thousands per month and require implementation. Zelos is self-service, free to start, and focused on self-signup rather than algorithmic assignment.
Do crew members need to download an app?
No. Zelos works in any browser. Native iOS and Android apps are also available for crew who prefer them.
Can I manage multiple events from one account?
Yes. Run as many events as you need from one account, each with its own tasks, shifts, and chat channels.
Team illustration

Ready to staff your next event?

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Trusted by event teams in 40+ countries since 2018.