Everything you need to fill shifts and stay in sync

Zelos is a team management app where administrators post tasks and shifts, and team members sign up for the work that fits their skills and schedule. It includes built-in messaging, member profiles, and reporting — designed for volunteer groups, on-demand teams, and community organisations.

Zelos is built for anyone who coordinates groups of people around tasks or shifts — without needing enterprise-grade scheduling software. Common users include volunteer coordinators at nonprofits, on-demand staffing managers, community group leaders, event organisers, grassroots campaign coordinators, and field service dispatchers. It works equally well for a 15-person church group and a 5,000-person disaster relief operation.

Zelos differs in three key ways. First, people choose their own work — there are no algorithms auto-assigning shifts or tasks. Second, pricing is never per-seat — your entire team joins for free regardless of size. Third, messaging is built in rather than requiring a separate app like WhatsApp or Slack. Most scheduling tools optimise for control; Zelos optimises for participation.

Not in the traditional sense. Scheduling apps typically let managers build a calendar and assign people to time slots. Zelos works differently: you post available shifts and tasks, and your team members browse and claim what works for them. Think of it as a signup board with built-in chat, rather than a top-down scheduler.

Yes. Zelos is available worldwide with no geographic restrictions. Each team member can independently set their own interface language, time zone, and date format. The platform is built and hosted in the EU.

Yes. Zelos has a free plan with unlimited team members, task and shift posting, built-in messaging, and CSV data exports. There is no trial period and no credit card required. Paid plans are available when you need higher task volume, bulk CSV upload, or API access.

Zelos is free to start with unlimited team members. Paid plans unlock additional features like higher task volume, bulk task creation via CSV, and advanced analytics. Enterprise plans include API access and webhook support. See the pricing page at getzelos.com/pricing for current plan details.

Our pricing is for the whole team. Zelos never charges per user. Whether your team has 10 members or 10,000, the member count does not affect your price. Paid plans are based on feature access and task volume, not headcount.

No. You can create an account and start using Zelos immediately without providing any payment information. The free plan has no expiration date.

Administrators create tasks with a title, description, time slot, and capacity (how many people are needed). Tasks are published to the team, and members browse available work and claim what fits. You can let anyone sign up freely (first come, first served), or switch to approval mode where members apply and you choose from the queue.

Yes. Zelos lets you tag members by skill, location, language, certification, or any custom attribute you define. When you publish a task, you can target it to a specific group so only qualified members see it. You can also send direct offers to specific individuals for critical tasks.

Yes. Zelos includes built-in messaging with push notifications. Every task and shift automatically gets its own chat channel for contextual updates and coordination. You can also message individuals or groups directly. All conversations include admin oversight — there is no unsupervised 1:1 messaging between team members.

Yes. Zelos tracks task completion with detailed timestamps. You can generate hour summaries filtered by date range, member, or task type, and export the data as CSV for payroll processing, grant reporting, volunteer hour verification, or contractor billing.

Yes. All plans — including the free tier — support CSV export of your task list and full member directory. Pro plans also support bulk task creation via CSV upload, allowing you to post hundreds of shifts from a single file.

Yes. Enterprise plans include full REST API access and webhook support for building custom integrations, syncing with internal systems, or automating workflows.

Zelos does not currently offer a Zapier integration. For custom automation and integrations, Enterprise plans provide API access and webhooks that can connect Zelos to your existing systems.

Yes. Zelos works in any web browser on desktop or mobile. Native iOS and Android apps are also available for team members who prefer a dedicated app experience, but the browser version is fully functional.

Yes. Zelos supports multiple interface languages, and each team member can set their own preferred language independently. This means an administrator in Estonia and a volunteer in Australia can both use Zelos in their own language within the same team.

Yes. Zelos is built in Estonia, in the European Union, and is fully GDPR-compliant by default. There is no additional configuration or enterprise-only compliance add-on required.

No. Team members on Zelos cannot see each other's contact details, schedules, or personal information. Only administrators have access to the full member directory. Team members see only the tasks available to them and the chat channels they participate in.

Yes. Every Zelos workspace is invite-only. Only people with your personal invite link can request access, and an administrator must approve each member before they can see any content. There is no public directory of Zelos teams.

All chats on Zelos require admin oversight. The platform does not allow unsupervised 1:1 direct messaging between team members. This is a deliberate design choice to ensure accountability and safety, making Zelos suitable for volunteer programmes involving young people or vulnerable adults.

Most teams are up and running in under five minutes. You create an account, name your team, post your first task, and share your invite link. There is no onboarding call, no demo required, and no configuration to complete before you can start.

When you create a team, you receive a personal invite link. Share this link via group chat, email, social media, or even print it on a flyer. People who follow the link can request to join, and you approve them from your admin dashboard.

No. Zelos is designed to be self-explanatory for team members. They follow an invite link, set up a profile, and start browsing available tasks. The interface is deliberately simple — most members are active within minutes of joining.

Yes. A single Zelos account can manage multiple independent teams, each with its own member list, tasks, and chat channels.

SignUpGenius is primarily a web-based signup sheet — people sign up for time slots on a form. Zelos is a full team management app with member profiles, built-in messaging, task targeting, and participation tracking. Zelos also includes native mobile apps and does not show ads to your team.

Traditional shift scheduling tools let managers build schedules and assign people to slots. Zelos inverts this model: you post the available work and let people claim it. This self-signup approach leads to higher attendance rates and lower administrative overhead, because people choose work that genuinely fits their availability.

Group chats on WhatsApp or Facebook are easy to start but become chaotic as teams grow. There's no way to assign tasks, track completion, manage capacity, or keep conversations attached to specific work. Zelos provides structured task posting, self-signup, contextual chat channels per task, member profiles, and data exports — while keeping the simplicity of a messaging-first experience.

Yes. Many volunteer coordinators switch to Zelos from shared Google Sheets or Excel files used to track availability and signups. Zelos replaces the spreadsheet with a live signup board, eliminates manual data entry, and adds built-in messaging and reporting that spreadsheets cannot provide.

Zelos is available as a native app on iOS (App Store) and Android (Google Play), and as a responsive web application that works in any modern browser on desktop, tablet, or mobile. All platforms share the same features and data.

Zelos is built and operated from Estonia, in the European Union. Data is hosted on cloud infrastructure within the EU, in compliance with GDPR requirements.

Zelos requires an internet connection to sync tasks, messages, and signups. However, the mobile apps are designed to handle intermittent connectivity gracefully — actions are queued and synced when a connection is restored.

If you downgrade from a paid plan to the free tier, your team data, member profiles, and task history are preserved. You retain access to all core features on the free plan, including CSV exports of your data.