Four free tools for your team to self-schedule

Self-scheduling can be a blessing for teams who need to service hectic schedules, or be flexible with lots of last minute changes. Self-scheduling software lets managers simply let the employees figure out who works when – without the daily effort of creating and editing the calendar for the whole team.

Here are four free tools that let you easily present open shifts to your workforce, and track their signups for the shifts they’d like to work. 

Zelos

Zelos is a very simple management app that lets you create open shifts for your team members. You can define specific requirements about which employees can see the shifts, and choose whether they should be self-scheduling or shift-bidding. You can also assign team members to shifts by yourself.

Zelos lets employees easily apply or sign up for the available shifts.

Once the schedule is distributed, Zelos also lets the employees check in, mark the shifts complete, and report the actual time spent on the job. Employees can download an app, or access their calendar through a web browser.

In addition to shift planning, Zelos also provides live chats and an internal wiki for operative communication with the team.

Zelos is free for teams of all sizes with low shift volume, but can easily be upgraded to a fixed price monthly subscription.

Perfect for: 

  • When you want to self-schedule most of the shifts

Weaknesses:

  • No auto-scheduling

Special powers:

  • Gamification

Sling

Sling is an easy to use scheduling app that lets you publish a schedule for your employees, but you also mark shifts as open. When you tag employees with specific roles and locations, they will be able to pick up open shifts with the same tags.

Sling has a section of “available shifts” at the top of the regular schedule for employees to pick.

You can easily have employees log their time off requests and have an AI distribute the first schedule. 

Employees can offer their assigned shifts for exchange, chat with each other, and interact with news feeds. There are convenient apps to download to your smartphone for easy clock in, clock out and breaks – but you can also view the shift calendar on a desktop computer.

The basic scheduling is free to use with unlimited employees, but for advanced functionality you should upgrade to premium tiers that are priced per employee.

Perfect for:

  • When you want to self-schedule just some of the shifts

Weaknesses:

  • Reports and task management only in premium product

Special power:

  • Built-in HR features like payroll and time off requests

Shiftbase

Shiftbase is a scheduling app that lets you assign employees to shifts and events. They can then use the mobile apps to clock in and out.

Shiftbase has open shifts available for employees displayed on the very top of the regular rota

You can mark some shifts as open, and decide whether you want to manually approve the employees to the shift, or can they self-schedule freely.

For communication, there is a forum-like newsfeed section where administrators can start posts with comment threads.

Shiftbase is free to use with a small team. Once you reach the maximum employee count or want to use the more advanced features, you can upgrade your project and pay per employee.

Perfect for:

  • When you want to self-schedule just some of the shifts

Weaknesses:

  • No chats or messaging

Special power:

  • Customisable report dashboards


Connecteam

Connecteam is a scheduling app with very many features. Besides basic scheduling and task management, it can also function as a learning platform, feedback forum, or a social network for your employees.

Connecteam highlights shifts without users for employees to pick up.

The scheduling section lets you assign shifts to each employee, or let them pick up unassigned shifts with or without admin approval phase. Each shift can also have a task list attached to it.

The Connecteam pricing is quite complex, as they deliver so many features for different audiences. The free app comes with the most popular features, and is limited to a small number of employees.

Perfect for: 

  • When you want an employee app that does absolutely everything

Weaknesses:

  • With the overwhelming amount of features it takes a while to get started

Special powers:

  • Additional features like courses, surveys, quizzes, events and suggestions