15 on-demand staffing apps for mobile teams

On-demand staffing means that companies engage their workers only when they need them where they need them. 

This kind of flexibility is key in the fast-paced and quickly changing business world we live in. And there is a growing need for managers to embrace on-demand work and flexible communities while getting to the same results as full-time on-site teams. Not an easy challenge for sure!

Group of on-demand workforce people

Managing tasks for team members at different locations, with different preferences and availability can drive even the most experienced manager mad. So get your business ready for the future workplace by using an innovative staffing app that will allow you to manage workers, jobs, and activities that do not comply with the old-school monthly schedule-planning.

Start small, but start now!

There is an entire universe of solutions that can help to make your daily work easier. If you don’t have much previous experience with management software, adopting digital solutions may feel complicated. 

But do not worry – all of our app recommendations below are built for small and medium businesses, and are optimized for self-implementation without much additional help 

If adopting professional management software feels hard at first, you can always start extra small. Create a private Facebook group in which you publish tasks, discuss important topics, or organize future shifts. Although this solution is extremely limited, it will help you to practice, and notice which things you would like to manage online. 

And if you are not yet sure of which features you need to consider for managing your freelancers and contingent teams online, keep reading!

App with on-demand workforce

What is the best app for managing on-demand workforce?

To find which is the best app for your needs, you can start by answering the questions below. Then visit each solution’s website to read about the features that their solutions include. Making the choice will require a little bit of patience, but choosing the right app will save you time in the long run. 

Some questions to consider when choosing a management app for your community of on-demand workers:

  • What is the current team size?
  • Is the manager new to business apps?
  • What is the available budget?
  • How many times per day will a manager use it? 
  • How many times per day will the team use the app?
  • How would a manager start using this app?
  • Is the team working across different timezones?
  • Is the team working across different locations?
  • Is the team working on-the-go?
  • What needs to be managed more: shifts or tasks?
  • Is the app available on mobile?
  • Is the app available on desktop?
  • Will the team choose their own work/tasks?
  • Are the tasks repetitive?
  • Are the tasks always different from each other?
  • Are the tasks meant for one person, or will you need multiple people?
  • Does the app support internal groups within the same team?
  • Does the app support external contractors and freelancers?
  • Does the app support onboarding new community members?
  • Can the app send messages to targeted users or groups?
  • Does the app send instant notifications?
  • How quickly do you need users to react to notifications? 

All done with the questions? To ease your choice, we have selected a variety of apps that work great for companies managing deskless gig workers or contingent workforce.

And do not worry if you didn’t have answers to all of these questions – while you can figure out some of these things by consulting the rest of your team, some aspects may simply not apply to each and every team. 

Apps for managing gig work and on-demand workforce.

Zelos Team Management

Businesses managing deskless workers and contingent freelancers will find Zelos Job Dispatch to be a flexible solution that promotes individual productivity. Managers can create schedules on the go or at their desks. New tasks are instantly sent to team members who can pick up the jobs and send in proof of completion as soon as they’re done. The task pickup and submission are done with a single click, so onboarding new people is quick and doesn’t require any additional training.


Connecteam is a timeclock for workplaces with employees on-the-go. Generate simple or complex reports regarding the hours your team has worked. This app also has communication capabilities, so you don’t have to chase people around while also keeping all your team messages in a single app.


If you are running a store with a multicultural team, Crew App can help you to communicate with them clearly. Manage shifts, send announcements, target groups within your organization, and auto-translate messages within the Crew platform. There are several tiers with a variety of Pro features, from which you can select the right fit for your business.

Little Fleets

Technical teams will enjoy this app created with a focus on the industry of at-home services like gardening, plumbing, and repairs. Dispatch jobs, track drivers, and require client signatures in a turnkey solution that can be integrated into Quickbooks.


Do you work in a business that collaborates with a variety of freelancers? Shortlist can help you to organize your freelance transactions with a solution that supports an unlimited number of freelancers and helps you to manage both tasks and milestones. In addition, Shortlist can be integrated with other business apps via Zapier and offers premium features.


One-man companies and micro-businesses will be able to manage their clients and operations with Jobber, an app that focuses on home service industries. Book client appointments, send quotes and automate client follow-ups with an app that will save you precious time. Jobber is available for single-users and companies with up to 30 members.


ToDo list fans and users new to online collaboration will enjoy the simplicity of Asana. Create tasks and organize them in boards, while also including files and comments. Asana is mobile friendly and can also be integrated with a variety of file-sharing apps (like Google Drive) and CRM tools (such as Mailchimp).


Kanban lovers will enjoy the simplicity of managing their teams with MeisterTask. A customizable app that adapts to your team needs, MeisterTask organizes your workload across project boards to create streamlined, automated workflows which aim to increase collaboration and overall productivity.


Large teams with members across different locations will find the right fit at SynchroTeam. Dispatch jobs and view weekly and monthly schedules in a single screen, and use their scheduling wizard to fill your shifts without having to guess which is the most convenient scheduling.


Field technicians, inspectors, and drivers will find Praxedo useful. This app optimizes scheduling, registers location data, can log activities and even be integrated with other business solutions. Since it can be customized according to your needs, you can easily integrate it to polish and enhance your workflow.


Visualize complex shifts and find available workers via RealDay. This tool is useful for checking employee availability in real time, swap shifts, and fill available posts. An intuitive tool, RealDay mobile app will be more helpful for restaurants and stores that need to fill shifts and have a large roster of available employees.


This scheduling software allows you to manage shifts, customize legal compliance and schedule an unlimited number of staff and freelancers in your company. Parim helps you to easily see who is where through a fast search engine, while employees can easily request shifts or tasks to you. You can also use it to ask for attendance confirmation and send reminders with a single button.


An intuitive and powerful scheduling solution for healthcare teams and large businesses who need to manage a variety of user roles in more than one place. C-level executives, HR directors and line managers can easily manage shifts and track compliance across different locations and departments.


With Mobilize, you can manage a private community where you can post your own tasks, host your own events, and moderate discussions among members. Every group within your community can have their own conversations and access independent resources. You can also segment community messages according to the profile of each member, and even send segmented messages via SMS, email or push notifications.

As you have learned, where there is a team there is an app (or two!). Working together, even in a digital way, can be less stressful when you have the right tools to manage your workload. Keep in mind that there is always a learning curve while trying out new things, but after a while, you will wonder how you made things work before!