12 on-demand staffing apps for mobile teams

On-demand staffing means that companies engage their workers only when they need them where they need them. This kind of flexibility is key in our fast-paced business world. Managers need to embrace on-demand work and flexible staff management while getting to the same results as full-time on-site teams. Not an easy challenge for sure!

Group of on-demand workforce people

Managing tasks for team members at different locations, with different preferences and availability can drive even the most experienced manager mad. So get your business ready for the future workplace by using an innovative staffing app that will allow you to manage workers, jobs, and activities that do not comply with the old-school monthly schedule-planning.

What is the best staffing app for my team?

There is an entire universe of solutions that can help to make your daily work easier. If you don’t have much previous experience with people management software, adopting digital solutions may feel complicated. 

But do not worry – all of our on-demand staffing app recommendations below are built for small and medium businesses, and are optimized for self-implementation without much additional help 

If adopting professional management software feels hard at first, you can always start extra small. Create a private Facebook group in which you publish tasks, discuss important topics, or organize future shifts. Although this solution is extremely limited, it will help you to practice, and notice which things you would like to manage online. 

And if you are not yet sure of which features you need to consider for managing your team, just keep reading and be inspired!

App with on-demand workforce

The best staffing apps for managing gig work and on-demand workforce.

Zelos Team Management

Zelos job dispatch is a flexible staffing app that promotes self-scheduling and live communication within flexible teams. Managers can create open shifts and tasks, and set up communication groups. Team members get notifications about new jobs that are a match with their profile. The task pickup is done with a simple click, so onboarding new people is quick and doesn’t require any additional training.

A screenshot of a self-scheduling app to illustrate best practices when managing deskless workforce.
Screenshot of an example project in Zelos Team Management


Connecteam is the industry-leading timeclock app that has become a benchmark for many alternatives – ideal for workplaces with employees on-the-go. Generate simple or complex reports regarding the hours your team has worked. This app also has communication capabilities, so you don’t have to chase people around while also keeping all your team messages in a single app.


If you are running a store with a multicultural team, Crew App can help you to communicate with them clearly. Manage shifts, send announcements, target groups within your organization, and auto-translate messages within the Crew platform. There are several tiers with a variety of Pro features, from which you can select the right fit for your business.

Little Fleets

Technical teams will enjoy this app created with a focus on the industry of at-home services like gardening, plumbing, and repairs. Dispatch jobs, track drivers, and require client signatures in a turnkey solution that can be integrated into Quickbooks.


Do you work in a business that collaborates with a variety of freelancers? Shortlist can help you to organize your freelance transactions with a solution that supports an unlimited number of freelancers and helps you to manage both tasks and milestones. In addition, Shortlist can be integrated with other business apps via Zapier and offers premium features.


One-man companies and micro-businesses will be able to manage their clients and operations with Jobber, an app that focuses on home service industries. Book client appointments, send quotes and automate client follow-ups with an app that will save you precious time. Jobber is available for single-users and companies with up to 30 members.


Large teams with members across different locations will find the right fit at SynchroTeam. Dispatch jobs and view weekly and monthly schedules in a single screen, and use their scheduling wizard to fill your shifts without having to guess which is the most convenient scheduling.


Field technicians, inspectors, and drivers will find Praxedo useful. This app optimizes scheduling, registers location data, can log activities and even be integrated with other business solutions. Since it can be customized according to your needs, you can easily integrate it to polish and enhance your workflow.


Visualize complex shifts and find available workers via RealDay. This tool is useful for checking employee availability in real time, swap shifts, and fill available posts. An intuitive tool, RealDay mobile app will be more helpful for restaurants and stores that need to fill shifts and have a large roster of available employees.


Good scheduling software can also work as an on-demand staffing app. Parim allows you to manage shifts, customize legal compliance and schedule an unlimited number of staff and freelancers in your company. It helps you to easily see who is where through a fast search engine, while employees can easily request shifts or tasks. You can also use it to ask for attendance confirmation and send reminders with a single button.


An intuitive and powerful scheduling solution for healthcare teams and large businesses who need to manage a variety of user roles in more than one place. C-level executives, HR directors and line managers can easily manage shifts and track compliance across different locations and departments.


With Mobilize, you can manage a private community where you can post your own tasks, host your own events, and moderate discussions among members. Every group within your community can have their own conversations and access independent resources. You can also segment community messages according to the profile of each member, and even send segmented messages via SMS, email or push notifications.

What is the best app for managing on-demand workforce?

To find the best on-demand staffing app for your business, you can start by answering the questions below. Then visit each solution’s website to read about the features that their solutions include. Making the choice will require a little bit of patience, but choosing the right app will save you time in the long run. 

Some questions to consider when choosing a management app for your community of on-demand workers:

  • What is the current team size?
  • Is the manager new to business apps?
  • What is the available budget?
  • How many times per day will a manager use it? 
  • How many times per day will the team use the app?
  • How would a manager start using this app?
  • Is the team working across different timezones?
  • Is the team working across different locations?
  • Is the team working on-the-go?
  • What needs to be managed more: shifts or tasks?
  • Is the app available on mobile?
  • Is the app available on desktop?
  • Will the team choose their own work/tasks?
  • Are the tasks repetitive?
  • Are the tasks always different from each other?
  • Are the tasks meant for one person, or will you need multiple people?
  • Does the app support internal groups within the same team?
  • Does the app support external contractors and freelancers?
  • Does the app support onboarding new community members?
  • Can the app send messages to targeted users or groups?
  • Does the app send instant notifications?
  • How quickly do you need users to react to notifications? 

Do not worry if you didn’t have answers to all of these questions – while you can figure out some of these things by consulting the rest of your team, some aspects may simply not apply to each and every team. Highlight the answers that are most important for you, and have fun with your research!