12 best on-demand staffing apps for mobile teams

On-demand staffing means that companies engage their workers only when they need them where they need them. This kind of flexibility is key in our fast-paced business world.

Many managers are looking to embrace on-demand work and flexible staff management. But with the same old processes it’s not easy to achieve the same results as full-time on-site teams.

Group of on-demand workforce people

Managing tasks for team members at different locations, with different preferences and availability can drive even the most experienced manager mad. So get your business ready for the future workplace by using an innovative staffing app. It will allow you to manage workers, jobs, and activities that do not comply with the old-school monthly schedule-planning.

What is the best staffing app for my team?

There is an entire universe of solutions that can help to make your daily work easier. If you don’t have much previous experience with people management software, adopting digital solutions may feel complicated. 

This is why we’ve gathered all of of our on-demand staffing app recommendations below. All of these on-all staffing platforms are great for small and medium businesses. They are easy to self-implement without any additional technical help.

If adopting professional management software feels hard at first, you can always start extra small. Create a private Facebook group in which you discuss important topics, or organize shift exchange. Although this solution is extremely limited, it will help you notice the things you would like to manage online. 

And if you are unsure which features you need to manage your team, just keep reading and be inspired!

App with on-demand workforce

The best staffing apps and workforce management tools for on-demand teams

Zelos Team Management

Zelos is a flexible staffing app that promotes self-scheduling and live communication. Managers can create open shifts and tasks, and set up communication groups. Team members get notifications about new jobs that are a match with their profile.

The task pickup happens with one simple click, so onboarding new people is quick and doesn’t require any additional training.

A screenshot of a self-scheduling app to illustrate best practices when managing deskless workforce.
Zelos Team Management is a great solution for self-scheduling your workforce


Connecteam is the industry-leading timeclock app that has become a benchmark for many alternatives. It is ideal for workplaces with employees on-the-go. Generate simple or complex reports regarding the hours your team has worked.

This app also has communication capabilities. Stop chasing people through calls and emails, and keep all your team messages in a single app.


Crew is cloud based workforce management software that can manage tasks and shifts for frontline teams. There are several tiers with a variety of Pro features, from which you can select the right fit for your business.


Do you work in a business that collaborates with a variety of freelancers? Shortlist can help you to organize your freelance transactions. This workforce management app supports an unlimited number of freelancers and helps you to manage both tasks and milestones. In addition, Shortlist integrates with other business apps via Zapier and offers premium features.


One-man companies and micro-businesses can manage their clients and operations with Jobber. This app focuses on home service industries. Book client appointments, send quotes and automate client follow-ups with an app that will save you precious time. Jobber is available for single-users and companies with up to 30 members.


Large teams with members across different locations will find the right fit at SynchroTeam. Dispatch jobs and view weekly and monthly schedules in a single screen. You can use their scheduling wizard to fill your shifts without having to guess which is the most convenient scheduling.


Field technicians, inspectors, and drivers will find Praxedo useful. This app optimizes scheduling, registers location data, logs activities and integrates with other business solutions. This contingent workforce app can also be customized according to your needs.


Visualize complex shifts and find available workers via RealDay. This tool is useful for checking employee availability in real time, swap shifts, and fill available posts. The RealDay mobile app is a great fit for restaurants and retail stores with a large shift roster.


Good team scheduling software can also work as an on-demand staffing app. Parim allows you to manage shifts, customize legal compliance and schedule an unlimited number of staff and freelancers in your company.

Employees can easily request shifts or tasks. You can also use it to ask for attendance confirmation and send reminders with a single button.


This is an intuitive and powerful scheduling solution, mostly used by healthcare teams and large businesses. It’s great for anaging a variety of user roles in more than one place. Managers can easily coordinate shifts and track compliance across different locations and departments.


Mobilize is a community-oriented on-demand workforce management app. You can post your own tasks, host events, and moderate discussions among members. Every group within your community can have their own conversations and access independent resources.