The best volunteer management apps in 2023

Are you working with a team of volunteers? If so, these apps will certainly simplify your life as a group coordinator. From simple web tools to custom volunteer management systems, here is a list of the top volunteer management apps used by organizations and events. 

Two volunteers giving each other a high five after a day of hard work

Free volunteer management software

Zelos Team Management

Designed to activate Gen-Z and Millennial volunteers, Zelos helps you get things done through scheduling and self-scheduling. Send mobile announcements and task alerts to your team, sort volunteers into groups, and host gamified competitions that reward effort. With mobile apps and browser access, Zelos is available for free without user limitation

Better Impact

VolunteerImpact is Better Impact’s solution for nonprofits and community organizations. It eases the onboarding, training and scheduling of volunteers. This platform is on the market both in free and paid versions, which calculate a monthly subscription fee depending on the number of volunteers, admins, and size of organization.

Point

With a portal + mobile app, Point is a one-stop-shop for volunteer recruitment and management. It comes with a long list of features from events and schedule management to micro-donations. The free version lets you do basic volunteer management, and the premium tier prices start from $50 per month for the really advanced stuff.

Sumac

With specialized add-ons and customization options, Sumac is a personalized volunteer manager software, made to suit your current needs. Its Volunteer module enables you to manage the hours of volunteers and works great with the Forms and Reminders add-ons. Sumac is available for free, but it offers fully-tailored packages starting at $45 per month.

YourVolunteers

Schedule volunteering shifts and manage virtual/nonscheduled volunteering hours with this solution. YourVolunteers sends a weekly update to your team, so they are aware of which shifts they have to cover. It is available for free (with ads). You can remove the ads with a $20 monthly subscription or quote a customized solution.

Non-Profit Success Pack 

Also known as NPSP, this is a volunteer management system created by SalesForce. It automates outreach, creates schedules, tracks volunteer progress and exports real-time reports. Eligible organizations can get 10 SalesForce accounts with 10 NPSP licenses for free, or pay $36 per month to add this module to their current SalesForce account.

SignUp Genius

SignUp Genius helps you to create and manage digital sign-up sheets. Volunteers can book hours quickly using any device. You can also message group members easily and export volunteer hours reports. SignUp Genius is available for free (with ads), and also sells ad-free memberships starting at $8.25 per month.

SignUp.com

A no-frills volunteer management tool, SignUp.com turns your iPad into a digital volunteer clipboard where volunteers can sign up. Sort and favorite volunteers, share sign-ups with other organizers, and sync your volunteer schedule with other calendars. SignUp.com offers a free version with monthly subscriptions starting at $9.99.

Volunteers working on different things

Paid volunteer management software

Mobilize

This platform is the perfect solution for organizations still managing an old-fashioned community forum. Mobilize offers branded registration forms, in-depth user profiles, and personalized groups suggestions. Available both in free and paid versions, coordinators can use Mobilize to moderate discussions, hold polls, and exchange ideas with their teams.

Higher Logic

Higher Logic is an online community and marketing automation platform for volunteer teams. With this solution you can create personalized messages to your volunteers, open e-learning courses, and collect useful activity data for future planning. Prices are by request, but a third-party site reports monthly subscriptions start at $225 per month.

Track It Forward

Tired of logging volunteer hours? Track It Forward reduces volunteer manager workload with a platform where volunteers can check-in and log their own volunteering hours using a selfie, signature, or GPS. Coordinators can also create sign-up sheets, export data to Excel, and manage event RSVPs. Prices start at $12 per month with custom solutions available.

VolunteerHub

Are you organizing an event? VolunteerHub helps you recruit volunteers, manage their schedules, and send them text reminders. This solution also allows coordinators to export their own reports, create their own volunteer database and waitlist. Additionally, team members can book their own shifts and check-in on arrival. Prices start at $150 per month.

GetConnected

The aim of this volunteer manager solution is for organizations to create long-term relationships. Find volunteers according to their specialized skills, manage event shifts, promote special opportunities and check-in volunteers with your phone. Prices are quoted by request, but a third-party site reports that monthly packages start at $67 per month.

Deputy

Aimed mostly to private companies, Deputy offers volunteer coordinators the chance to automate volunteer scheduling depending on their skills or past participation in certain events. It also sends schedule reminders via email, SMS, or push notifications. Users can pay a monthly subscription for the scheduling and time tracking apps, which charge $2.50 each.

VolunteerMark

Already have your own volunteer database? Import it easily into Volunteer Mark and start scheduling positions, approving shifts, and updating your volunteer records. You can also target emails to certain volunteer groups and track volunteer availability. VolunteerMark offers a free month to new accounts and has three paid versions on the market.

Assemble

Assemble aims to replace brick-and-mortar offices with a digital volunteer hub. With this app you can share news and social media posts with your team, verify expense claims, schedule shifts, and host your own community forum. Assemble comes in three different versions, and prices are available on request.

Volunteer Match

Need extra hands? VolunteerMatch is a nonprofit that runs a network of over 13 million volunteers. By becoming a member, organizations can post volunteer opportunities, send targeted alerts, streamline the volunteer qualifications process and create custom questionnaires. Monthly memberships cost $9.95 per month.

Volgistics

Released in 2004, Volgistics is a system that helps you to recruit, contact, and track volunteers. It can manage both small and large teams since it can be used in several sites at once. Volgistics also offers VicTouch, an onsite check-in app which enables volunteers to sign in by touching a screen. Prices start at $9 per month, and vary according to the features used.

Rosterfy

Are spreadsheets no longer making the cut for your organization? Rosterfy helps you to manage your team better through a centralized platform where you can search for volunteers according to their skills and experience. Volunteers can book shifts, manage their schedule, and even swap hours with others. Free and paid versions are available.

As you can see, there are many options for volunteer coordinators who strive to become more efficient. Take your time while perusing these solutions and choose what fits best to your volunteers’ needs, age, and digital skills. Constant use is key, since it might take time for you (and your team!) to adapt to a new digital tool. With a bit of effort and a lot of persistence, you will soon see how much more productive your team can be.