Best team management apps for all kinds of teams

Managing people is one of the big challenges faced by teams of all kinds. Choosing the right team management app for your team may be half the battle won. To get you started, we have made a handy shortlist of software products that are great for managing teams.

Illustration about team management apps

Zelos is a very simple app for real time coordination with your team members. Team members can self-schedule to tasks and shifts through the mobile apps or browser interface. Communication is easy in groups or private messages through the live chat feature.

You can also awards points and run gamified competitions to highlight the best performers in a team.

Screenshot of team management software

More specific needs? Jump straight to what you are looking for:

Best team management apps for mobile teams

Mobile teams usually need to track team members who work away from a desk, such as field workers or retail employees. It is often important to communicate with them in real-time.

Mobile team management software typically includes features such as GPS tracking, time tracking, communication and task management.

  • Shiftboard

    Shiftboard is great for automating rostering processes. It also forecasts resources and keeps track of employees clocking in and out. You can automatically assign people to shifts according to their skills, and adjust work rotations. Communicate schedules to employees and send real-time messages to avoid the traditional scheduling chaos.
  • Homebase

    Homebase builds schedules, hires freelancers, and manages tasks via an online job board that keeps everything in a single place. Homebase lets employees check their work schedule, trade shifts, and send messages to other team members. They can also request time off, and estimate their pay.
  • Synchroteam

    If you need to assign tasks quickly and efficiently, Syncroteam is your best choice due to its service scheduling screen. You can analyze your daily schedule and even track team agendas on a weekly or monthly basis. This team management tool suggests time slots based on member roles, availability, and even travel distance.
  • Connecteam

    Connecteam has highly customizable features that can be tailored to your business needs. The app provides easy features for digital checklists, communication and engagement, training and recruitment, time tracking and shift management.
  • Crew app

    The Crew app is an industry-leading workforce management suite that has become a frontrunner and example for many alternatives. It creates direct communication between the employer and the employees and relays assignment feedback to the management.

Best team management apps for sports teams

Sports team management apps help coaches and team managers to streamline their workflows and improve the overall efficiency of the team. Sometimes it’s important to communicate with players, and in case of youth leagues, involve the parents.

This software typically includes features such as schedule management, communication, performance tracking, player profile management, and sometimes also finances.

  • Teamer

    Teamer provides you with the power to communicate with all members of your team through a single app. You can pick players for your next match, select and call replacements and publish a page to promote upcoming games.
  • Teamsnap

    Teamsnap focuses on saving time by streamlining league administration. From player schedule management to club payment tracking, the app includes everything as sports team might need. It also helps to keep games fair and transparent by providing background checks on coaches and players.
  • Spond

    Spond is a versatile app that simplifies communication and organization for teams, clubs, and groups. It allows for easy event creation, sharing of information, files, photos and polls. Additionally the team can start private messages and group conversations. It is an excellent tool for coaches, team managers, and other sports group leaders looking to streamline communication within the team.
  • Stack Team App

    The Stack Team App is a powerful platform with member management, attendance tracking, document management, live score updates, and event ticketing. Team managers can manage their team members’ details, monitor attendance and inform supporters of the latest game scores

Best team management apps for volunteer teams

Volunteer management apps are usually centralized platforms that track volunteer activities and help central managers to communicate with them effectively. They usually include features for registration and onboarding, scheduling and/or signup, communication and reporting. Some may also come timeclock features and reward systems for recognising the more active volunteers.

  • Better Impact

    Better Impact allows you to manage volunteers via its online and mobile application. Flexible scheduling, customizable volunteer profiles, clock-in/out, and individual notifications are some of the features offered by this solution.
  • Track it Forward

    Track it Forward switches volunteering out of paper and spreadsheets to a digital system. It eases volunteer registration, event sign-ups, time-tracking and progress reports. Volunteers can log their time on the go via a mobile app, which also enables them to receive notifications from their organization.
  • Assemble

    Assemble is a cloud-based volunteer management app that helps organizations manage their volunteer programs. The features include volunteer registration and management, task assignment, schedule management, hour tracking, feedback, recognition, and appreciation. Assemble is proud of their robust security measures to protect volunteers’ personal information and privacy.
  • Point

    Point provides the easiest way for volunteer teams to collaborate and manage their tasks. Its core features include volunteer recruitment, task management, event signup, and communication. The mobile app lets volunteers sign up for shifts and events, track their hours, and receive notifications.
  • Wild Apricot

    Wild Apricot keeps members updated and reminds them of dues and events. It is a great app for membership management, subscription fees, and event management. It can also be used for email marketing, website management, and payment processing. Organizations enjoy the wide range of features to manage their volunteers, members, event attendance, and donations.
  • Signup Genius

    SignUp Genius is the simplest way for volunteers sign up for events through a website. After signup admins can track and report the hours spent. They can also communicate with volunteers and receive their feedback.

Best team management apps for remote teams

Remote team members need to collaborate, communicate, and share information seamlessly from anywhere in the world. Remote team management apps provide a centralized platform for keeping everyone connected and aligned.

Most commonly these tools have task management, communication, file sharing, time tracking and reporting features. Some may put extra focus on security and remote access controls to protect sensitive information.

  • Trello

    Trello is a workflow platform and task list manager. It has over a million active users and dozens of integrations. The core focus is to make collaboration simple via boards (which represent projects) and cards (which are tasks). Each card may include subtasks to track project completion or categorize activities.
  • Asana

    Asana is a task management app that has the mission to eliminate endless meetings and get rid of micromanagement. It presents lists and kanban boards to visually organize work at various stages. You can integrate Asana with over 100 other business applications.
  • provides easy collaborations between employees assigned to the same or similar tasks. It has editable columns that may hold a variety of data kinds, including text, individuals, dates, tags, numbers, timelines, and more.
  • Scoro

    When you think of actual project management tool, you probably think of Scoro. It keeps track of scheduled meetings and tasks, time used and billed, invoices, expenses, files, feedback, and much more. Scoro also has a sales hub and a CRM tool that can record client contacts, invoices, shared files, and quotes.
  • Zoho

    Zoho takes full advantage of AI to automate business processes. With the help of its business intelligence capabilities, remote teams can collaborate more effectively. The AI-powered assistant Zia can also assists sales teams in concentrating their efforts.
  • Notion

    Notion helps businesses create and manage knowledge bases for task instructions, coding standards, HR workflows, and more. Notion is easy to link with third-party integrations, for example Google Sheets, Figma, and many many more.

Best team management apps for freelancer teams

For working with contractors and contingent workforce, it’s crucial to keep track of the hours spent on working. Timeclock apps are a perfect tool for collaborating on projects that produce billable hours. 

Freelancer apps are likely to provide timeclock, billing and invoicing features. Some may also have project and task management tools, calendar management and communication features.

  • Toggl

    Toggl makes time-tracking easier by using just a single click to start a new entry or continue a previous task. It also detects idle time and includes reminders so users remember to track their tasks. Toggl is compatible with over 100 apps, so people can seamlessly track their activities while using a variety of tools.
  • TimeDoctor

    TimeDoctor tracks the total time worked by each team member. It also provides a handy breakdown of the time spent on every project, client, or task. TimeDoctor’s main strength is its accuracy, which makes calculating billing hours and employee time-based compensation a breeze.
  • Clockify

    Clockify tracks time when jobs get done. As an employer, you can manage the services your staff provides and the benefits they stand to gain. This ranges from salaries/wages, leaves, vacation, client invoices, project records, etc. With over 80 plus app integrations, Clockify makes the team working process seamless.

Best team management apps for developer teams

Software development teams need online collaboration tools to manage their workflows and projects. These apps help them manage code, issues, bugs and product planning – usually through customizable task and project management and communication features.

  • Jira

    Jira provides agile project management, issue tracking, reporting and communication features. You can also create customized workflows. It is easy to connect with other software programs like GitHub and Slack.
  • Slack

    Slack is a comprehensive communication and collaboration platform. Teams can use Slack to manage projects, participate in chats, and interact with third-party applications. With over 2200+ app integrations, Slack is a great tool to boost team productivity and efficiency. 
  • Jetbrains

    JetBrains is a developer application equipped with a variety of features that help coders get things done. It offers a wide range of integrations and customizations that are crucial to programming jobs. Everything, including shortcuts, plugins, interface customization, and more, may be fine-tuned to support your productivity.
  • ClickUp

    Clickup is a customized task management app with recurring checklist, reminders and comments. Other team collaboration featurs include Scrum points, status templates, task assignments, comments, and shared project views.
  • Wrike

    Wrike is a user-friendly project management tool that is incredibly simple to set up. It provides strong features that boost productivity by optimizing workflows, including reporting, dashboards, file-sharing, notifications, and Gantt charts. Wrike encourages communication and teamwork by making information sharing and real-time updates possible.

Found your perfect team management app?

If not, there are plenty more out there. You can browse software portals for apps in different categories. Hopefully our list of different team management apps has been inspirational. 

As you can see, apps in different categories often have similar features. It’s completely possible that a sports team might actually prefer to use volunteer management software to manage their workflows. Or a freelancer team could actually be better off with a mobile workforce management app!